SPONSORSHIP APPLICATION AND CONTRACT
To become a sponsor of the MCEC SUMMIT 2018 please complete this contract and submit payment with the application. Sponsorship is approved on a first-come, first-served basis after full payment is received. Preference for booth space location with be given first to returning sponsors and exhibitors and then on a first-come, first-served basis after full payment is received.
For questions please contact: email@example.com or 443-949-8505.
- Submit application form to reserve Sponsorship. Email completed applications to firstname.lastname@example.org.
- Include payment with completed application. Payments may be made by check or credit card. All payments must be made within 15 days of your reservation to hold your space.
- Submit a high resolution company/organization logo in EPS or JPEG format and identify the appropriate URL to link your website from the Summit website to email@example.com.
- MCEC will send your complimentary registration code upon receipt of payment.
- If applicable, MCEC will send an Exhibitor Confirmation Packet that will include:
logistics, shipping and delivery details, booth rules and regulations, booth number
and location, and receipt of payment.
- As appropriate, any materials for distribution in attendee tote bags must be received
in the MCEC Office no later than September 1, 2018. Ship to:
Maryland Clean Energy Center, 1212 West Street, Suite 200, Annapolis, MD 21401
- Registration forms for complimentary full conference and/or dinner attendance no later than September 1, 2018
Any additional registrations required beyond those entitled by the sponsorship may be purchased directly through online registration at mcecsummit.org.
- Sponsor “Thank you” Slide Content Form no later than September 1, 2018:
Name of organizationBrief Tagline30–50 word description of your product offerings or messageUp to 3 representative JPEG images
- High resolution ad for program in PDF format no later than September 1, 2018.
TERMS AND CONDITIONS
A. General Terms and Conditions
Applicant hereby acknowledges to abide by all MCEC Summit 2018 policies, rules, conditions and terms listed below and as published online and/or in printed materials. Applicant also agrees to abide by any and all additional policies, rules conditions or regulations that are reasonably necessary for the success of the event or the safety, well-being, and interest of MCEC staff and other attendees.
MCEC Summit 2018 Management, hereinafter referred to as “Summit Management” shall retain the authority to interpret and enforce these rules. All matters not covered by these rules are subject to the discretion of Summit Management. The sponsoring and/or exhibiting organization or its representative who fails to observe these conditions or the terms of the contract may be excluded from the MCEC 2018 Summit without refund. This Agreement shall be governed in accordance with the laws of the State of Maryland. Sponsoring and/or exhibiting organization submits to the jurisdiction of the state and federal courts within the State of Maryland for any and all proceedings related to this Agreement. Summit Management reserves the right to approve or deny any application to sponsor and/or exhibit at MCEC Summit 2018.
B. Fees, Payment and Cancellation Fees
Sponsorship fees: Fees included in sponsorship cost. Full payment is due with this contract.
Late Payment: Summit Management retains the right to cancel sponsorship if payment is not received within 15 days of reservation submission.
Cancellation: Cancellations must be received in writing (mail, fax, or email). Cancellations received on or before Monday, September 1, 2018, will be refunded minus a 30% processing fee. Cancellations received after Monday, September 1, 2018 are non-refundable.
C. Security, Liability and Insurance
Security: Sponsors desiring special security for an exhibit display or any other property belonging to the sponsoring organization are responsible for arranging for such service and must notify Summit Management.
Liability: Sponsors agree to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability Insurance covering themselves for property damage and any acts or omissions which cause bodily injury to any person authorized to be attending the conference or in The Hotel at the University of Maryland during the MCEC Summit 2018. The Maryland Clean Energy Center and The Hotel at the University of Maryland shall be named as additional insured’s in such policies.
Insurance: Sponsors, including those who are exhibiting, assume the entire responsibility and liability for losses, damages and claims arising out of the sponsor’s activities on The Hotel at the University of Maryland premises and will indemnify, defend, and hold harmless, the Maryland Clean Energy Center, as well as their respective agents, servants and employees from any and all such losses, damages, and claims or expenses arising out its use of the premises except for any claims, loss or damages arising directly from The Hotel at the University of Maryland’s own negligence. The sponsor understands that neither the Maryland Clean Energy Center, nor The Hotel at the University of Maryland maintain insurance covering the sponsor’s property. It is the sole responsibility of the sponsor to obtain such insurance in order to be protected. The Maryland Clean Energy Center and The Hotel at the University of Maryland reserve the right to eject persons from the premises at their reasonable discretion.
D. Force Majeure
This Agreement shall terminate in the event that any or all of the conference venues for the MCEC Summit 2018 are damaged or destroyed by ﬁre or the elements, or by any other cause, including but not limited to government intervention or regulation, military activity, strikes, or any other circumstances that render it impossible to hold the MCEC Summit 2018 or any of its ancillary programs. The sponsoring organization agrees to waive any claim for property or other damages in connection with the aforementioned circumstances.
443-949-8505 | 1212 West Street, Suite 200, Annapolis, MD 21401 | All Content © Copyright 2014 Maryland Clean Energy Center, all rights reserved.
1212 West Street, Suite 200, Annapolis, MD 21401
All Content © Copyright 2014 Maryland Clean Energy Center,
all rights reserved.